Features

The following are features included in Auto Shop Writer.    There are certainly features not included in the list simply because you would not have time to read the whole thing.

While all features are available, some may require a 3rd party subscription service.

Features Exec Slim
ALL  PRODUCTS INCLUDE
Works  with Windows 8 Pro, Windows 7 Pro, Vista Business + X X
Windows  tablets ( touch enabled ) X X
Windows  Peer To Peer networking X
Windows  client server capable ( with optional ADS ) X
Remote  workstation connections ( with optional ADS ) X
Support  via Email X X
Support  via chat and online connection X X
Support  via live telephone to actual technical expert X X
License  option: Purchase X X
License  option: Rental X  
Support  for standard, widescreen, and tablet screen resolutions X X
WORKORDER  DEVELOPMENT
Easy  entry, edit, and review of parts and labor X X
Parts  cross reference system for substitutions X X
Parts  superceeded ( chainable ) automatically applied X X
Automatic  part substitution X X
Tracking  of non-stocking parts for fast re-entry and sales history X X
Lost  sales tracking X
Parts  picklists ( 1 code yields unlimited parts ) X
Integrated  online parts ordering and placement on workorder X
Add  stocking parts from inventory with full tracking X X
Core  sales with tracking and return to vendor systems X X
Post  parts to purchase orders from workorders X
Post  stock received directly to workorders X
Extensive  labor glossary system ( user modifiable ) X X
A  single code provides a comprehensive labor description X X
Save  new labor entries to glossary from workorder X X
Labor  time history X  
Full  tracking of technicians time and productivity ratios X X
Full  support of service writer tracking X X
Kits  system: adds parts and labor with a single code X
Create  kits from a workorder X
Create  estimates and easily convert to invoices X X
Visual  tracking of individual workorder status ( progress ) X X
Full  loging of revisions, including contact, time & details X X
Deposits  on workorders with tracking X X
Support  for attachments ( pdf, documents, spreadsheets, photos ) X
Full  recall of pending recommendations on new workorders, and add to labor X X
Detailed  service recommendations on all workorders X X
Estimate  revisions with full tracking X X
Automatic  totals and full job costing detail ( live ) X X
Complete  CARFAX integration ( license to vin, vin decoding, history) X X
Integrated  credit card processing allowing up to 4 cards per workorder X X
Alternate  billing X
Full  tracking of service by vehicle, client or job X X
Tracks  odometer in and out X X
Tracks  time in and due out X X
Support  for multiple sales tax rates X X
Preview  ( WYSIWYG ) estimates, invoices, counter sales on screen X X
Email  workorders / invoices to clients X X
Printable  technicians worksheet X X
Email  communications directly to client or consultants X X
Convert  appointments to invoice ( adds vehicle, client, parts, labor, notes) X
Workorder  activity auditing with report ( financial ) X
Post  service checklist integrated to final invoice X
Reopen  closed workorders X
Full  service history by vehicle and/or client X X
Full  integration to built in preventative maintenance scheduler X
 
INVENTORY
Full parts editor X X
See full parts detail on screen while navigating list X X
Track stocking levels X X
Cross reference parts X X
Track sales by year, quarter, and month automatically X X
Core sales, tracking, returns, and return to vendor X X
Automatic attached parts for individual items X
Vendor tracking X
Automatic superceeded by number with substitutions X X
Full 5 levels of pricing X X
Price tables for automatic recalculating X X
Comprehensive purchase order system X
Online parts ordering and placement on purchase order X
Full stock input to inventory and/or workorders X
Automated price recalculations X X
Complete reports of inventory activity, sales, below minimums, restocking, and more X X
Printed shelf labels X X
Parts tracking by location X X
Price Catalog with conversion utilities for parts vendors X X
Stock and non-stocking parts tracking for sales, ordering, entry on workorders X X
Vendor change utilities X
Extensive price updating utilities X X
Stock balancing utilities and reporting X X
Markup tables X X
Stock deletion utility X X
Change locations utility X X
Lost sales tracking X
Email PO’s to vendors not employing online ordering X
Full sales histories of stocking, and non-stocking, parts X X
CLIENT SERVICES
Client and vehicle editor lets you see all of the data as you browse the lists X X
Automated email interface for client communications X X
Follow up with letters, postcards, labels, phone lists, and merge files X
Follow up based on extensive criterion: customer, vehicle, recommendations, services X
Automate followup based on a predictive preventative maintenance scheduler X
Automatic follow up email system ( unattended ) Thank you, 30/60/90/120 day notes X
Full text editor for cards, letters, and emails X
Connects to external Microsoft Word is desired X
Extensive reporting on clients, vehicles and history X X
Powerful utilities to automate related tasks. X X
 
GLOSSARY SYSTEM
Parts pick lists:  1 code adds dozens of parts X
Labor Glossary:  pre filled, client friendly, service descriptions fully redefineable X X
Unlimited lines of description for each code, fully formatable X X
Kits: Blends up to 6 pick lists with up to 6 labor codes, applied with one selection X
Labor Chart: tracks high, low and average flat rate and charge for service codes X X
REPORTS  ( see additional in accounting )
All parts can be printed, viewed on screen, emailed, and saved to PDF X X
Many reports can be output to an Excel spreadsheet ( created by ASW ) X X
Daily income totals X X
Daily drawer report X X
Parts utilized summary X X
Labor rendered, itemized for technician productivity X X
Job costing summary X X
Completed work listing X X
Summary by service writer for totals and average X X
Summary by service code X X
Summary by recommendations X X
Summary of sublets X X
Summary by client category codes X X
Workorder Journal X X
Listing of active workorders X X
Listing of completed workorders X X
Full range of graphs with user reformatting X
Vehicle service cost history X X
Summary by department X
Call back report X X
Summary of revisions X X
Part tracking X X
Sales tax charged ( divided by rates ) X X
Credit card detail summary by card type X X
Workorder auditor X
Complete inventory listing X X
Sales report from inventory X X
Parts stocked below minimum X X
Inventory report filtered by user criterion X X
Part shelf labels X X
Parts by location listing X X
Catalog of stocking parts X X
List of parts on order X
Quick total of parts filtered by your criterion X X
Lost sales report X
Outstanding core listing ( still with client ) X X
Core to return to vendor listing X X
Parts exceeding specified number of days past purchase X X
Client / Vehicle lists X X
Summaries of service totals by clients ( various ) X X
Glossary reports for parts, labor, kits X
New reports are constantly being added with user requests. X X
 
SPECIAL FEATURES
Service History:  Parts, Labor and Recommendations  w/ full detail “drill down”  X X
Calculator for numeric fields X X
Speedy Quotation System for verbal estimates X
Appointment Scheduler tied to instant invoice creation ( vehicle, client, parts,  labor added from appointments with 1 keystroke ) including verbal quote system, repetitive appointements, full
featured / multiple task, parallel appointments and full printout capability.
X
Telephone book X X
Free use notebook with graphics X X
Anything tha can be printed can be emailed or saved to Word / Excel / PDF files. X X
Save digital pictures and link to vehicle, client, workorder, part, vendor and employee – 1 to many, many to 1 X
Shop wide messaging system between devices / employees X
3rd party external programs interfaces at no extra charge ( though there may be charges for their services ) – CD catalogs, parts ordering, labor guides, CRM programs, and more X X
Ability to save all types of attachements to workorders X X
Fully automated updating of software X X
Unattended submission of 3rd party data to which you elect to subscribe X X
Automatic nightly backup X X
Time clocks:  Standard ( hourly ), workorder ( actual time per labor entry ), down time ( when vehicle is waiting for parts / services )
INTERNET CONNECTIVITY
E-Mail to clients, vendors, employees, and others X X
E-Mail all printed output to any address X X
Google maps for client and vendor locations / directions X X
Automatic FTP registration and file updating of the system X X
Automatic data submission to add in services X X
Online connectivity for live, remote, support services X X
INCLUDED TOOLS
File editor X
User data entry repair utilities X X
Internal backup of ASW 9 files X X
Extensive utilities  X X
INTERFACES
Integrated Charge It Pro and Acquirint merchant services ( credit/debit cards ) X X
Workorders and clients integrated posting to Quick Books ( if desired ) X X
Integrated CARFAX VIN decoder, license to VIN, and service histories X X
CRM through CustomerLink, Demand Force, Mechanic Net X X
Integrated with Service Intelligence, Royalty Rewards X
Interface to Real Time Labor Guide X X
Parts ordering online through WorldPac X X
ACCOUNTS RECEIVABLE
Full client editing X
Charges / Payments / Balances X
Current charges hot key from workorder X
30 / 60 / 90 dy account aging X
Multiple billing cycles X
Account notes X
Open item accounting X
Posting of charges and payments on same screen X
Automatic workorder posting X
Detailed statements X
Overdue account processign X
Alert system to block sales to past due clients X
Reports:  Account listing, balances due, individual account history, transactions, past due summary, write offs, monthly totals X
ACCOUNTS PAYABLE
Edit vendor data X
Charge / Payment totals  X
Current activity summary X
30 / 60 / 90 day aging X
Multiple payment cycles X
Fully integrated to ASW ( and especially inventory purchase order system ) X
Spread charges in G/L while processing X
Write single checks X
Open item accounting X
Batch check processing capability X
Period worksheets X
Past due account processing X
REPORTS:  Vendor listing, individual summary, listing of balances, transactions, past due accounts, worksheets, cash paid out, monthly totals, 1099 detail, 1099 Misc. X
GENERAL LEDGER
Current totals X
Budget X
Previous year totals X
Ledger posting X
Transaction editor X
Multiple closing of a period X
Balance analysis X
Reports:  Chart of Accounts, summary, trial balance, transactions, profit/loss, balance sheet, account auditor, profitability formulas X
Repair utilities X
PAYROLL
Full employee data X
Employee classifications X
Pay weekly, biweekly, semi-monthly, monthly X
Pay by flat rate, hourly, commission, salary, draw, or any combination of these X
Sick pay X
Vacation pay X
Advances X
Individualized deductions ( unlimited ) X
Calculates federal taxes X
Calculates state taxes X
Tax table editor X
Time clock X
Reports: Employee listing, individual summary, period summary, quarterly totals, year
to date summary, deduction summary, tax summary, print W-2’s, print Form 941
X
Automatic time tracking posted directly from workorders to payroll with full audit
capability.
X
BANK ACCOUNTS
Multiple accounts X
Check writer – manual or printed X
Deposits / chargs X
Account reconciliation X
Registers X
Check editor X
Check void processing X
Reprint checks X
Outstanding checks X
Chreck printing – multiple styles X
Bank charge / interest posting X
Check history file X
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