Accounts Payable is the system that lets you track all of your financial activity with vendors. It is also where you pay your bills, by writing checks, or with cash. All of the payable's activities can be processed from this main screen, although some of the charges will originate within workorders, or the inventory control system ( ie. stock input ).
Your reputation, and ability to obtain further credit with vendors, is dependent on how timely you are with your payments. Using the Accounts Payable system will allow you to stay on track, pay before the due dates, and handle large volumes of charges accurately.
Some of your transactions post when they take place. Others should be posted when they are received. For example, utility bills should be posted within a day of their arrival. The reports also allow you to compare your records with the statements of your vendors, and you can then resolve any conflicts immediately. This process should also take place upon receipt of the statement.
Detailed instructions are included in the following pages of this document.