Full discussion of posting items to Payments is in the reference section Writing checks for Accounts Payable
. Here are some key observations.
• Stock input items are automatically posted to Payments as transactions.
• Bills received, except for items input through inventory, must be posted to Payements.
• Posting should take place the day a bill is received.
• Payments may be made for an individual account or automatically for multiple accounts.
Manual charges are entered through the Post screen shown below. ( Some features, like inventory, place the charges into AP automatically. ) When first selecting the option you will be shown a list of vendors. Select the proper account and press the {button OK, } button to obtain this screen.
To enter a bill, put the amount into the Charge field, and verify the Debit and Credit GL account numbers. Finally, add a note with the invoice number from the vendor. When you save this record it will be applied to the account.
You can enter repetitive invoices by pressing the {button New, } button after each transaction and selecting the vendor.
Spread G/L
In most cases the charge will only be applied to one account. However, it may be desirable to spread the charge across several Debit accounts. The Charge button allows you to do this. It will balance the entries on the chart against the credit entry. The option displays this screen.
Simply add the G/L account number and amount to be Debited on a line. The system will not process this unless the total amount shown matches the amount placed in the Charge field.