World Pac

The World Pac interface allows you to purchase parts on line from WorldPac, and have that information added automatically to your workorder.  It is an integration interface with the Dial system which World Pac customers already use to order parts.

Setup in ASW is very simple.  In Auto Shop Writer, on the Tools menu, select WorldPac Activate.  You will be asked if you want to activate the program, and answer Yes.  Thats all it takes.

Workorders

•Each day, first start the Dial program on the workstation, and leave it running.  Remember, on each computer where you wish to order parts from WorldPac, you must have Dial installed and running.  If ASW is already running, its no problem.  Start Dial before you attempt to place an order.

•Open a workorder.  Be sure you have setup the proper vehicle ( including the accurate VIN number ) in the workorder.  ASW transfers this to Dial to make the process simpler.

•Click on the Services tab.  You will see the World Pac Dial icon and a down arrow next to it on the right.   Click on it and select Order Parts. Dial should now come up on your computer and be already set to the proper vehicle information.

•Look up your parts and place them on an order in Dial like you normally would.  When you are finished, do the checkout.  When that completes, minimize Dial ( do not close it ) ( in the upper right corner of the Dial window, select the _ symbol ).

•In ASW, you can now click on the same down arrow symbol and select Edit Order.  Double click on the Apply box for items you want placed on the workorder.  You can click on the Delete box to remove items from ASW ( but you must cancel with WorldPac separately).  You can change the quantity, description, part number, and pricing from this screen.

•In ASW select the Apply Order from the down arrow.  The parts will now be added to the workorder using the values you set in the Edit mode.

What this does:

This system interfaces with your Dial program to allow you to order parts, and have them placed on the workorder.  It also adds the part to the inventory tracking system ( but not as stocking parts ), and updates totals for sales. It also adjusts the totals on the workorder appropriately to reflect the new parts.

What else you must do:

Just like any non-stocking part that you type in, this interface does not enter the amounts into accounting.  When you receive the actual invoice from the vendor, you would go to Accounts Payable and post it as a charge.  Everything else will work as normal.

Purchase Orders

You can use the Purchase Order system to obtain parts for multiple workorders at the same time.

•Open a Purchase Order.  You can start one at the beginning of the day and continue to add to it all day long.  You can even keep it open for a week if you want.

•Inside the purchase order, when you want to order from World Pac, select the button.  You will see a list of open workorders.  Find the correct one and select the Accept button.

•You will now be ready to search for the parts for that vehicle.  Complete your search, and process the order in Dial.  Then minimize Dial.

•You will now be prompted to add the parts to the Purchase Order.  The interface remembers the workorder number you selected, and the parts will be on the list.

•When the parts arrive, go to the Stock Input function in Inventory.  Select the open PO and process the parts that have arrived.  You simply enter / modify the quantity that actually arrived, leaving the others on backorder.

•Process the Stock Input as you would normally.  The parts will be added to the workorders specified, and the accounting will be performed.

•You may return to that PO until all parts specified have been processed.

Thats it ... really quite simple, especially if you are used to using the PO system..