Flags and Vendors

Flags and Tables

Tax Flag

Most states require that a sales tax be applied to parts.  In some cases, however, there are exceptions.

If your state does not charge sales tax on parts, then you can turn off tax in the system setup and there will be no charges applied.  However, if some, or all, parts are taxed, and you have turned on the tax for parts, and entered a rate, then you can flag non-taxable parts.

If the part is taxable, check  the Tax Parts field.  Otherwise, leave it blank.  Even if tax is charged, if this value is blank, this item will be exempted from sales tax.

The value entered here is a "default" and can be overidden on the individual workorder.

Core Flag

If this part has a core, place a check mark in the core field and the values assigned to the core pricing will be applied.

Using the Pricing Table

The Pricing Table is a unique system which allows the resale pricing  to be established based on an assigned formula set.  The setup of  this routine is described later in this chapter, under the section  titled Creating Price Markup Tables.  Each part can have reference to  its own markup table.  To perform this function, simply enter the  table code in this field.  Once you select the P)ricing option, the  system will display suggested prices, based on the specified table,  and ask if you wish to accept the values.  The codes are always 2  characters in length.                            

Vendors

Vendors are assigned an account number in the Disbursements program  when they are first entered.  When assigning vendors to a part, use  only that account number, or the system will not be able to provide  the appropriate information during part lookups.  Vendor account  numbers should be entered for the top four vendors from which you buy  the part being entered.  They should be in purchase priority order,  with the one most likely to supply the part being first.  This will  be used in providing a listing of vendors when performing part  lookups.  Up to four vendors may be included.

Pricing

Average Cost

The computer will calculate the average cost for each item in stock.  For example, if you buy 5 filters for $ 10.00, the average is $ 2.00  per filter.  Later you buy 5 for $ 5.00 on a special.  This time the  items cost $ 1.00 apiece.  You have 10 filters, and you spent $  15.00, so the average cost is $ 1.50.  Do not change this value once  it has been established, unless you are sure it is inaccurate.  When  initially entering your stock, be sure to enter a value for your  current inventory.  If the amount is unknown, enter the current  buying price for setup purposes.  If you leave the amount at $ 0.00, you will have inaccurate pricing in the future.

Last Price Paid

The computer will enter the last price you paid for the part.  Whenever you input new stock, the system will make an adjustment of  this value.  If it is higher than the average, you know the price is  rising.  Be sure to check your retail price for an adequate profit  margin.

Core Value

When you purchase a core from a supplier, it's price is the core  value.  When you return the core to the supplier, you should receive a credit based on this value.  

Retail Charge

This is the price you will charge your clients for the part.  Be sure  you have accurate pricing information for all of your inventory.  The  MSR pricing is affected by the world currency values, and since many  of these parts are imported, their prices and value change daily.  If  you are not current, you will lose money.

Wholesale Prices 2 To 5

You have the opportunity to set four different pricing levels for  your non-retail clients.  These may include wholesale transactions,  senior citizen discounts, special account pricing, etc.  The four  levels of pricing are completely at the operators discretion, and may  vary depending on part cost and type.  They may be set by table, or  by inventory pricing utilities.

Core Charge

The Core Charge is the amount you wish to bill your clients for a  core pending its return, or if it has been damaged beyond further  usage.  When calculating this amount, be sure to provide some margin over the core value to cover handling and processing.

Special Tax

The Federal Excise Tax field is for the amount to be charged for this  part (FET) if appropriate.  This is usually a fixed amount regardless  of what you charge for the part, and comes from a table supplied with  the item when you obtained it for resale.

Hazardous Waste

Many states now have hazardous waste disposal programs which are  subsequent to normal waste disposal.  The cost for such disposal  should be entered into this field on a per unit basis.  Be sure to  check your state regulations regarding this amount.  Although your  cost to dispose of an item may be $1.00, the state may limit you to  only a portion of that, ie. $ .50.

Shipping Weight

Enter the normal shipping weight for the item, including packaging,  in this field.  This will be used by the shipping calculation system  to assess the proper charges.

Calculator ( internal )

The retail and wholesale prices do have a line calculator.  With the cursor in that field, press the space bar and the calculator will pop up.  Enter the basis ( ie. the cost or suggested retail price ), an * to signify multiply, and then the percentage ( of markup or markdown ).  Press the enter key and result will be entered into the field.  Make sure you Save the screen after making a calculation.  Of course, the Mark Up table method for pricing is far more useful and works more quickly.