Out of balance

When You Wonder What To Do

When working with the General Ledger, there may be some concerns,  problems, or frustrations that

arise.  The following are the most  common difficulties brought to our attention.

The Ledger is Out of Balance

The following steps will help you handle an out of balance problem.

•        1 - Run the Ledger Analysis.  Write down the dates that are  displayed.

•        2 - Go to Ledger Posting, and enter the displayed date from the  Analysis.  When all of the transactions are displayed, not the  amount that is out of balance, and look for any clear indications of  where the problem may lie.  Posting to only one valid account is the  most common cause of an imbalance.

•        3 - Correct the error by editing, or posting a corresponding amount  to another account.

•        4 - Re-run the Ledger Analysis.

How do I spread payments over multiple accounts ?

Using the Ledger Posting, you may enter a single debit entry, and  multiple credit entries, or vice versa.  In addition, you can have  multiple entries in both debit and credit sides of the T.  The only  requirement is that the totals must balance, or the system will not  accept any of the input items.              

Which defaults do I need to install ?

It is important to install an account number for every default.  The

system must know this information to have a place to post values it  will generate.

What needs to be 'closed' before I close the G/L ?

The General Ledger can be closed at any time.  It is not necessary  to close A/R, A/P, or Payroll because they write G/L transaction  tickets at the time the activity is performed.  

What needs to happen before I perform a year end closing ?

The year end closing is accomplished when the following have  occurred:

•        1 - All Transactions for the year have been posted, including any  desired adjustments.

•        2 - All months for the year have been closed.

•        3 - The final reports (Profit and Loss, Balance Sheet) have been  printed.