Common Problems With G/L

The accounts were in balance before closing, and out afterwards

This occurs when items in the current transactions are assigned to  incorrect account numbers.  The system sums debits and credits and  find them to be equal, but when closing, only those items associated  with valid account numbers are moved.  The result is that items with  invalid account numbers remain in the transaction file.  When you run the Analyst, it will give you the dates that are out of  balance.  Use the Transaction Posting to go to those dates and view  the entries.  You will quickly spot the wrong items.

You can fix  this in two ways:

1) Enter $0.00 for the value, negating the entry.  This, of    course, will not show you the

information you want in history.    Also change the account numbe to the correct value. -         - or -

2)  Using the file editor, mark the items in AGLTRN and copy them to    another file, then go to  AGLTHS and append them from the other    file.  You can mark them by changing the COMPLE flag to .T., and    moving those items that are TRUE.  (You may want to call for help    on this process).

Items can only get wrong account numbers when you change a Ledger number, and don't make the corresponding change in the defaults.  In all other cases they are protected by the account validation  methods provided in the system.